Terms & Conditions

(Use of this Website)

DEFINITION

Victoria Hammond Interiors is the business name of Victoria Hammond Limited, which is a private limited company, registered in England and Wales, and is referred to in these Terms and Conditions and elsewhere in this website as “Victoria Hammond Interiors”, “our”, “or”, “we”.

WEBSITE USE

Material contained in the website may be downloaded, viewed and printed for personal use provided that no trade mark, copyright or other proprietary notices contained in or appearing on such material are removed in whole or in part. This permission to download and print material does not extend to material identified on the website as belonging to third parties, where you must obtain the permission of the relevant owners before doing so.

Material contained in the website may not otherwise be copied, reproduced or redistributed in whole or in part without the prior written consent of Victoria Hammond Interiors. In particular, it must not be reproduced or exploited for commercial gain. We may provide such consent or decline to do so in its sole discretion. All other rights are reserved.

WEBSITE LIABILITY

Victoria Hammond Interiors cannot guarantee that this website will operate in accordance with your expectations or will be error free. We may update this website from time to time and we reserve the right to modify, restrict access to or close this website at any time. We give no express or implied representation or warranty (whether statutory or otherwise) in respect of this website or the website content (including, without limitation, as to their condition, satisfactory quality, performance, fitness for purpose or that it is up to date) and all such representations and warranties are excluded. In particular, no liability to any prospective or intending student or client is assumed unless and until a contract is entered into and then only on terms of such contract.

This website contains links to other websites and to website content on such other websites. These links are provided for convenience only, and do not imply that Victoria Hammond Interiors monitors or maintains these linked websites. We are not responsible for the operation of, or for website content on, any such other website, or for the operation of, or for website content on, any site through which you may have gained access to our site.

Victoria Hammond Interiors assumes no responsibility for any loss or damages in respect of this website or any such other website and so disclaims all liability accordingly. Furthermore, we assume no responsibility for any loss or damages that may be caused to any equipment or software owing to any viruses, defects or malfunctions in connection with accessing or using this website, and linked website or our or their website content.

LAW

These terms and conditions, and any dispute in contract or tort in connection with the use of this website shall be governed by English law.

 

(Academy)

By making deposit or full payment of the appropriate course fee you agree to the following terms and conditions:

  • Course Times: 9.30 a.m. to 5.00 p.m.
  • Tea, coffee and refreshments are supplied. Please bring with you a packed lunch, of there is a village within walking distance where you can purchase lunch.
  • All course equipment & materials are supplied.
  • All reservations are subject to availability with minimum numbers required to run the course.
  • The appropriate course deposit fee is required to secure your place on the agreed course date. Full payment must be settled in full at least two weeks prior to the course start date.
  • Course fees are non-refundable. If unforeseen circumstances arise, or because minimum numbers have not been reached, Victoria Hammond Interiors reserves the right to alter course dates or cancel a course. We will offer course transferral dates and accommodate your training requirements.
  • Written cancellations received two weeks prior to the event will receive a full refund less the course deposit fee and an administration charge of £25.  After this time no refunds will be given, accept for special circumstances. For the avoidance of doubt this also covers VISA applications.
  • Victoria Hammond Interiors may offer course fee/promotional discounts at their discretion for a particular course/s. This discount/s then does not apply to other scheduled courses running, where the full fee is to be paid.
  • Course materials (unless marked as copyright of any other person) and images and photographs displayed in our training materials or on our website(s) are copyright of Victoria Hammond Interiors and must not be copied or reproduced in any form under any circumstances without the express permission of Victoria Hammond Interiors. We permit photographs to be taken for personal reference only.
  • Any video or recorded material in any form taken of Victoria Hammond, Course Tutors, training material, or other employees of Victoria Hammond Interiors during training courses or otherwise in connection with the services offered by Victoria Hammond Interiors must not be reproduced, copied or distributed in any form or on any medium, including social networking sites, under any circumstances without the express written permission of Victoria Hammond Interiors.
  • Victoria Hammond Interiors reserves the right to photograph students and their work and to use the images in association with Course Marketing and Social Media.
  • All students agree to familiarise themselves with and to follow all health and safety procedures and requirements in order to safeguard themselves and others around them and to follow all instructions posted in the workrooms or given by the Course Tutors.
  • When you contact Victoria Hammond Interiors you give permission under the terms of the Data Protection Act 1988 for Victoria Hammond Interiors to hold and process information about you.
  • Victoria Hammond Interiors keeps your personal information securely and abides by the Data Protection Act 1988.  We do not pass on an individual’s details unless required by law. Victoria Hammond Interiors will not sell, rent, trade or give away any student’s personal information or email lists to third parties without first obtaining that user’s consent.
  • Victoria Hammond Interiors may send you emails and newsletters to notify you about new services on offer, updates and features on the website.

 

(Interior Design Service)

1. Introduction

a) Victoria Hammond Limited, trading as Victoria Hammond Interiors (“we”, “us” or “our”) provides an interior design service. The purpose of this Agreement is to ensure that the Client (“you”, “your” or “yours”) are aware of and agree to the specific services we will provide and the terms on which we will provide them, including our remuneration.

b) Our services will be provided in two stages. Stage 1 will include your initial instructions to us, our visit/s to your site/s, formulation of designs and preparation of our Initial Design. Upon your acceptance of our Initial Design we will commence Stage 2. Stages 1 and 2 will be supplied in accordance with the terms of this Agreement.

2. Design Fee

a) In consideration for providing the services we will require a Design Fee. This Design Fee will be a percentage of the TOTAL project cost (excluding disbursements, see clause 6) and will be agreed between you and us and will be paid in four instalments (at each instalment stage we will issue an invoice to you):

1. The first instalment will be due and payable on signing this Agreement and Acceptance of Order for our service.
2. The second instalment will be due and payable on our delivery to you of our Initial Design and your acceptance of our Initial Design.
3. The third instalment will be due and payable on Implementation of Initial Design.
4. The fourth instalment will be due and payable on delivery and installation of goods and completion of services.

b) The Design Fee represents reimbursements for our creative input, sourcing of soft and hard furnishings, presentation to you of mood boards with photographs, imagery, samples and interior plans. To the extent agreed between you and us, we will find, order, co-ordinate and make-up such items as: furniture, fabrics and soft furnishings, curtains, flooring, antiques, accessories, garden furniture and any other household wares, and manage the installation of these items. We will assist with the assessment and selection of third party contractors such as builders, carpenters, decorators and carpet fitters, and provide a project management service of these.

c) Where we are unable to give an exact total project cost, a reasonable estimated Design Fee will be stated and calculated accordingly at each instalment stage.

3. Stage 1 – Initial Design

a) The Initial Design represents our creative input, sourcing of soft and hard furnishings, presentation to you of mood boards with photographs, imagery, samples, interior plans and estimated costing for goods and services.

b) The Initial Design will contain the estimated costs of Stage 2 Implementation of Initial Design. Where we are unable, for whatever reason, to give a reliable estimate, a provisional cost sum (PC Sum) will normally be given.

c) Where the Initial Design and/or budget is not acceptable to you, you must within a reasonable period of time, let us know what part/s of the Initial Design is/are not acceptable to you and what amendments would make it acceptable to you. We will use our reasonable endeavours to amend our Initial Design to accommodate your concerns. Where no agreement between us can be reached, you or we may terminate this Agreement subject to payment by you in full of the balance of outstanding payments for works carried out by us.

d) In the event of termination at anytime during Stage 1, all designs, layouts and other professional work remain our copyright and may not be reproduced, used or passed on to any third-party without our consent. We shall not withhold our consent unreasonably.

4. Stage 2 – Implementation of Initial Design

a) Deposit: (calculated on a percentage basis as set out in Fee Proposal Outline for each supply element as defined in the Initial Design) a deposit of the estimated costs will be immediately due and payable followed by further progress payments and a final payment on delivery and installation of goods and completion of our services as set out in Fee Proposal Outline. The deposits represent part payment for the goods and services to be supplied by us.

b) Goods and Services: We will find, order, co-ordinate and make-up such items as: furniture, fabrics and soft furnishings, curtains, flooring, antiques, accessories, garden furniture and any other household wares, and manage the installation of these items.

5. Payment Terms

a) We will issue an invoice to you and payment must be made within 14 days of the date of our invoice.

b) You will not withhold any invoice payment, except to the extent you dispute in good faith any item invoiced by us, unless you give notice to us within 14 days of the date of our invoice of your intention to withhold payment and the grounds for withholding payment. If we do not receive such notice and invoices are not settled interest will be charged at 3% over the Bank of Scotland base rate on the outstanding balance.

c) All goods and services provided are subject to VAT at the current rate (where applicable).

d) Where you order/appoint goods and services from third party suppliers and contractors you will be responsible for meeting their invoice in full.

6. Disbursements

Disbursements such as carriage, deliveries, insurance, printing, stationery and photographic costs and other attendant costs such as travel expenses and parking will be charged to you in accordance with terms outlined above.

7. Your Obligations

a) You should ensure that adequate arrangements are in place as once any goods for which we are responsible are delivered to site, they cease to be in our care, custody, or control.

b) Where we are to handle your goods or when goods are ordered directly by you from a third party supplier, you should ensure that you have adequate insurance in place.

c) Throughout the period of this Agreement you will give us safe and convenient access to your site/s as we may reasonably require at reasonable times.

d) You will obtain any and all planning consents or other permissions or approvals necessary. We accept no liability for any defect in any such consents, permissions or approvals or for any failure by you to obtain any and all relevant consents, permissions or approvals.

8. Additional Goods and Services

In the event of no previously agreed estimated cost or fee, goods and services provided by us at your request (including any disbursements and expenses) will be charged to you.
9. Third Party Contractors and Suppliers

When third party contractors and suppliers have been appointed directly by you, at your request we will provide, for an additional small fee, a specification advice service. Payment to this third party will be in accordance with clause 5 d). We are not responsible for the actions, omissions or conduct of any third party supplier or contractor appointed by you, including any failure to meet any timetable specified.

10. Changes to the Initial Design during Stage 2

a) Where you or we suggest material changes to our Initial Design, we will provide you with a revised costs estimate or PC Sum.

b) Where changes are agreed and goods or services which have been approved by you as part of the Initial Design have been ordered or supplied and are no longer required, we cannot guarantee our or any supplier’s ability to accept a return or offer any level of refund, but will make reasonable efforts to accommodate any request.

11. Liability

a) We warrant that the goods that we supply (but not those bought from third parties by you or by us as your agent) (1) will correspond in all material respects with our description of them, (2) will be of satisfactory quality, (3) will be free from defects in material and workmanship for a period of 12 months after delivery and (4) fit for their purposes. The services we provide (but not those supplied by third parties through orders placed by you) will be carried out to a reasonable standard of care. We will also carry out our work within a reasonable period of time, however, we cannot be liable for any delays caused by circumstances outside our reasonable control.

b) We shall have no liability in respect of any defect arising from (1) fair wear and tear, (2) wilful damage, (3) negligence in using or caring for goods, (4) failure to follow the manufacturer’s instructions and recommendations, (5) misuse, alteration or repair of goods.

c) We will have no liability under clause 11 a) unless you notify us within a reasonable time after discovery of the defect. In any event we must receive such notification within 12 months of delivery. Where a valid claim is notified to us we may (as appropriate) repair, replace or re-perform the goods or services (or any part) free of charge or refund payment to you.

d) We shall not (except in respect of death or personal injury caused by our negligence) have any further liability to you in respect of clause 11 a) and we shall not be liable to you for indirect losses such as inconvenience in respect of any breaches of this Agreement which are not caused by our wilful default.

e) These warranties are in addition to any warranties or conditions by law and these conditions do not affect but are in addition to your statutory rights.

12. Confidentiality and exclusivity

The work that we undertake for you is completely confidential. We may however retain photographs and design ideas for use in our promotional literature and online publications. We will not attribute any such photographs or design ideas to you. Occasionally we are asked to provide photographs and designs to third parties and we will obtain your permission prior to releasing such information for publication. Our designs, layouts and other professional work remain the copyright of Victoria Hammond Interiors and may not be re-produced or used without our prior consent.
13. Termination

a) You or we may terminate this Agreement by notice in writing at any time during Stage 1. Where you terminate the Agreement during Stage 1 for any reason other than our breach of contract or negligence, you shall be liable for payment in full of the balance of outstanding payments for works carried out by us. Where we terminate the Agreement during Stage 1 for any reason other than your breach of contract, you shall be liable to us for the costs incurred or committed by us during Stage 1 plus our reasonable profit. Where any part of the deposit is to be reimbursed to you we shall do so within 30 days of the date of termination.

b) During Stage 2, you may terminate this Agreement by notice in writing at any time and we may do so with your agreement or if you are in breach of this Agreement at any time or if completion of Stage 2 is delayed for more than 3 months because of (in our reasonable opinion) delays by you and/or your contractor(s). Such termination under clause 14 will not (without prejudice to any of our or your rights and remedies) affect your responsibility to meet all outstanding invoices and all invoices for goods and services which have been supplied or ordered or to which we have committed but not yet invoiced. If this Agreement is terminated under this clause 14, all designs, layout and other professional work remain our copyright and may not be passed on to any third party.

14. Force Majeure

We will not be liable for any failure or delay in supplying of goods or services under this Agreement to the extent that we are prevented, hindered or delayed from doing so by any cause beyond our control the default of sub-contractors or suppliers, compliance with any law or governmental order, rule, regulation or direction. Where we claim Force Majeure under this Agreement our obligations may be suspended and we will notify you as soon as reasonably possible, stating the date and extent of suspension and the cause of it and shall use our reasonable endeavours to remedy the cause of suspension. We will notify you as soon as reasonably practical after removal of the cause.

15. General

a) If any term of this Agreement is invalid or unenforceable, the term or any part of it will be deleted. This will not affect the validity of the other terms of this Agreement and the remainder of the term in question.

b) Notices required or permitted to be given under this Agreement must be in writing addressed to the relevant party at its principal place of business.

c) Where more than one individual signs this Agreement with us, each individual (except where they sign on your behalf as an agent) shall be jointly liable under this Agreement.

d) You shall not assign, sub-contract, license or otherwise dispose of any part of your rights or obligations under the Agreement without the prior written consent of us.

e) A person who is not party to this Agreement has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of Agreement.

f) This Agreement is governed by the laws of England and you and we submit to the non-exclusive jurisdiction of the English courts.

 

(COMPANY POLICIES)

COMPLAINTS POLICY

Victoria Hammond Interiors aims to provide a high quality teaching and learning service, which meet our clients and learners’ needs. We believe we achieve this most of the time: if we are getting it right please let us know.

In order to ensure our services remain at a high and improving standard, we have a procedure through which you can inform us if, for any reason, you are not satisfied with your dealings with the Organisation.

 

VERBAL COMPLAINT

 If you are unhappy about any of Victoria Hammond Interiors service(s), please speak to Victoria Hammond directly.

If you are unhappy with the way in which your course is being taught please speak initially to your course tutor.

If you are unhappy with an individual in Victoria Hammond Interiors sometimes it is best to speak to him or her directly. If you feel this is difficult or inappropriate then please speak to Victoria Hammond.

Often we will be able to give you a response straight away. When the matter is more complicated we will give you at least an initial response within five working days. Our aim is to ensure that our response to complaints is:

  • timely and efficient, to enable us to facilitate a speedy resolution
  • fair and transparent to all parties
  • facilitates informal conciliation such as mediation where possible
  • promotes feedback and best practice by informing the delivery of future course delivery and staff training

MAKING A WRITTEN COMPLAINT

If you are not satisfied with our response or wish to raise the matter more formally, please write to Victoria Hammond Interiors. All written complaints will be logged. You will receive a written acknowledgement within three working days.

 

OUR AIM

Our aim is to investigate your complaint properly and give you a reply within ten working days, setting out how the problem will be dealt with. If this is not possible, an interim response will be made informing you of the action taken to date or being considered.

 

APPEALS POLICY

The Policy below is designed to protect Victoria Hammond Interiors clients and students and all members of the Victoria Hammond Interiors Team. The principle of our appeals procedure is based upon communication and our aim to ensure a fair outcome for all parties.

 

PURPOSE

The purpose of our Appeals Policy is to:

  • enable a student to enquire, question or appeal against an assessment decision
  • ensure that an attempt to reach agreement between the student and the assessor can be made at the earliest opportunity
  • facilitate a student’s right of appeal to the awarding organisation if necessary
  • protect the integrity of the qualification/training course and the interests of all students on the affected and future courses
  • ensure openness and fairness by recording any appeal in a standardised way
  • to maintain the quality of learning provision across the Organisation

PROCEDURE

All students will be informed of the Appeals and Complaints Policies and Procedures as part of their Course Induction. All members of the Victoria Hammond Interiors team will also be made aware of these policies and procedures as part of their Employee/Contractor Induction. All relevant Victoria Hammond Interiors policies and procedures are made available to all staff in the Staff Handbook.

If the student disagrees with any assessment decision he/she must discuss the matter with their tutor/assessor in the first instance, to see whether a mutually satisfactory solution can be reached informally. The tutor/assessor will record the discussion and any agreed outcome in writing, making this available to the student

If the student remains unhappy with the decision, a formal appeal may be filed with Victoria Hammond, no later than 30 days after the assessment decision and discussion with the tutor/assessor. The tutor/assessor and Victoria Hammond will meet to discuss the Appeal and Victoria Hammond will make her judgement on the assessment. The discussion will be recorded in writing and the decision relayed to the student.

If the student wishes to appeal further, the documented Appeal will be discussed with the awarding organisation quality reviewer/external verifier at his/her next visit or forwarded to him/her by email or post.

The Victoria Hammond Interiors decision is final and the outcome of the Appeal will be communicated in writing to the student within two weeks of receiving the response from the awarding organisation.

This policy applies to the following decisions:

(a) Appeal against a specific unit or whole qualification assessment decision.

(b) Appeal against a decision that a student cannot progress to the next stage of a unit or course (i.e their current programme of study is terminated). This includes students who are not allowed to progress on their current course/unit but who are offered transfer to another course or unit

(c) Appeal against a decision not to award the qualification/ training course certificate for which a student is registered. This relates to decisions made at the end of a course or unit and includes appeals against decisions not to award any qualification/course certificate.

 

Equal Opportunities and Reasonable Adjustments Policy

Victoria Hammond Interiors is committed to providing equal opportunities for all team members and students. This policy is designed to support equal opportunities and anti-discriminatory practice and protect all employees/contractors of Victoria Hammond Interiors and to provide fair and equal treatment of all students. Victoria Hammond Interiors is committed to providing a learning environment which ensures that employees/contractors/students are able to realise their full potential and to achieve success irrespective of their gender, race, sexual orientation, age, religion or disability.

KEY ISSUES

To meet this commitment, Victoria Hammond Interiors will ensure:

  • Assessments are fair for all students and based on their achievements only and do not discriminate.
  • Course materials and written resources meet the diversity of all students and support equality of opportunity.
  • Continually develop all our staff, our trainers and assessors.
  • We will continually monitor equality and opportunity, reasonable adjustments and special considerations through our internal systems and procedures.
  • Our quality procedures apply fair processes.

 

POLICY AND PROCEDURE

REASONABLE ADJUSTMENTS

Victoria Hammond Interiors recognise the duty to make reasonable adjustments for students which aim to ensure that as far as is reasonable; all students have the same opportunities for fulfilling their full potential.

Reasonable adjustments will be available for any student who requires support.

  • We will ensure that reasonable adjustments are set in place before the learning assessments take place and we will further ensure that there is parity in all the assessments across all units       of courses delivered.
  • Victoria Hammond Interiors will approve and record details of reasonable adjustment and make available for external verification.

Reasonable adjustments include the following:

  • Access to course materials and equipment.
  • Access to large print materials if required.
  • There is a well-equipped training room and additional resources built to meet the needs of learners where ever reasonable.

SPECIAL CONSIDERATION

A special consideration is an action taken after the assessment date which allows students who have been disadvantaged by temporary illness, injury or adverse circumstances either at the time of the assessment or during registration for courses, the period before booking assessments:

  • Cannot complete within the required registration expiry date due to circumstances beyond their control. In this case the assessment or registration timeline may be frozen for that period.        The remaining time left to complete the unit/qualification will be calculated using the original       date Victoria Hammond Interiors were informed.
  • Misses part of the practical assessment because of circumstances out of their control.
  • Is present for the assessment but who may be disadvantaged due to temporary illness, injury or adverse circumstances that arose at or near the time of the assessment.
  • Special consideration should not give the learner and unfair advantage over another student. Victoria Hammond Interiors will keep a record of any special consideration request for external        verification purposes.
  • Special consideration is not appropriate for minor illnesses.
  • It may not be possible to apply special consideration where an assessment requires demonstration of practical competence.
  • A request for special consideration form should be submitted with supporting evidence for example; medical or psychological reports or statement from the external verifier.

HEALTH & SAFETY POLICY

This policy will be updated as our business changes in line with new legislation. It will be reviewed and updated as necessary, a minimum of once a year.

GENERAL STATEMENT OF POLICY

We owe a duty of care to all students & visitors. In order to discharge this duty we take steps to ensure working and learning environments are safe with risks to health being reduced to a minimum or eliminated. These steps include:

  • Centre risk assessments
  • Well designed, user friendly documentation.
  • Robust action plans
  • Staff awareness & training initiatives
  • H & S being an agenda item at board and centre meetings
  • H & S training to students
  • Robust vetting & approval process for placement companies
  • H & S being part of student reviews
  • Common sense at all times
  • An annual review of the policy

ROLES & RESPONSIBILITIES

Victoria Hammond

Has ultimate responsibility for H & S in the company and is responsible for the operational management of H & S including changes to policies and procedures and resourcing of facilities. Ensures audits, PAT testing and repairs are carried out in a timely manner to conform to legislation and good practice at all times. Is the nominated First-Aider.

All employees

Share a collective responsibility for ensuring we offer safe environments to all staff/ students/visitors.

MANAGEMENT OF HEALTH & SAFETY

Students in our training centre are introduced to premises layout, health & safety requirements, emergency and first aid procedures during induction.

ACCIDENT REPORTING

  • All accidents and incidents are recorded in the Accident Book.
  • Investigate accidents that result in serious injury and take action to reduce or eliminate the chances of re-occurrence.
  • Follow RIDDOR procedures when necessary for serious injuries, and report any RIDDOR incidents via the HSE.gov.uk website within 10 days, using form HSE F2508.

DISABILITIES AND/OR SPECIFIC LEARNING DIFFERENCES

Risk assessment completed by Victoria Hammond when a member of staff/student has a disability and/or specific learning difference.

FIRE DRILLS & EVACUATION

  • The evacuation procedure and meeting point is displayed prominently in all rooms.
  • The smoke alarms are tested monthly by Victoria Hammond.
  • Supply and maintenance of fire extinguishers is contracted out.
  • Visually impaired – will be accompanied by a member of staff at all times, and receive clear verbal instructions.
  • Hearing impaired – will be accompanied by a member of staff at all times, and receive clear physically noticeable gestures.

FIRST AID

Provide a first aid box with a standard range of supplies positioned in the Workroom.

Provide a first aider who is appropriately qualified, or working towards an appropriate qualification.